- Flexible time tracking across devices (desktop, mobile, GPS)
- Integrates with over 30 popular tools
- Automates payroll and invoicing tasks
- Detailed productivity insights and reporting
- Learning curve for new users
- Mobile app lacks advanced management features
- Add-ons can increase the overall cost
Overview
I’ll admit, I used to struggle with time tracking and keeping tabs on what my team was up to. Hubstaff completely changed that for me. It’s not just another time tracker, it actually helps me understand how my team is working without constantly checking in or feeling like I’m micromanaging.
The best part? Hubstaff runs on whatever my team is using, whether it’s their desktop, phone, or even tracking location through GPS. It automatically handles timesheets, payroll, and project tracking, which has saved me hours of back-and-forth admin work.
It’s also great because it doesn’t feel like Big Brother. The focus is on productivity rather than spying on every move. You can even blur out screenshots for privacy, and it never logs keystrokes.
Honestly, if you’re tired of juggling time tracking and want something that helps you and your team stay productive, Hubstaff is definitely worth a try. Plus, with a free 14-day trial, it’s easy to see if it’s the right fit for your team.
User-Favorite Features of Hubstaff
After using Hubstaff for a while, there are a few features that really stand out as favorites:
1. Multi-Device Time Tracking
One thing I appreciate is how flexible Hubstaff is with tracking time. Whether my team is working from their desktop, using the mobile app, or out in the field with GPS tracking, Hubstaff has it all covered. It makes tracking work hours seamless, no matter where they are.
2. Automated Payroll and Invoicing
This has saved me countless hours. Hubstaff automatically turns tracked hours into timesheets, and from there, it calculates payroll. You can also create invoices for clients based on the time tracked. It completely takes the headache out of admin work.
3. Productivity Metrics
Hubstaff doesn’t just track hours, it helps you understand how productive your team is. You get data on activity levels, and if anything seems off, it flags unusual activity. This has been super useful for catching inefficiencies without constantly checking in with the team.
4. Integrations with Popular Tools
Hubstaff integrates with all the tools I already use, like Asana, QuickBooks, and Trello. It fits right into my existing workflow, so I don’t have to waste time switching between platforms.
5. Customizable Privacy Settings
One thing I love about Hubstaff is its approach to privacy. It’s not invasive. You can blur out screenshots, and it doesn’t track things like keystrokes or emails. It’s all about getting the data you need without crossing any lines.
These features have made Hubstaff a must-have tool for managing my remote team, and I can see why it’s such a popular choice for other users too.
Areas for Improvement
While Hubstaff has a lot of great features, there are a few areas where I think it could improve:
1. Learning Curve for New Users
When I first started using Hubstaff, it took me a bit of time to figure out all the features. The interface is packed with options, which is great, but it can feel overwhelming for new users. A more streamlined onboarding process or additional tutorials would make it easier to get started quickly.
2. Limited Offline Tracking
Hubstaff works well when you have an internet connection, but offline tracking is a bit limited. If team members are working in areas without reliable internet, they might experience disruptions, which can be frustrating. More robust offline functionality would be a welcome addition.
3. Mobile App Could Be More Powerful
While the mobile app is useful for basic time tracking, it doesn’t have the full functionality of the desktop version. I’d love to see more advanced features in the mobile app, especially for managers who need to access detailed reports or approve timesheets while on the go.
4. Price Increases with Add-Ons
Hubstaff’s pricing is reasonable for the core features, but costs can increase quickly if you need advanced add-ons like task management, additional screenshots, or extended data retention. This can be a drawback for smaller teams on a tight budget.
5. Limited Customization of Reports
The reporting features are useful, but I’ve found them a bit limited when it comes to customization. It would be nice to have more control over how data is presented and the ability to generate reports tailored to specific business needs.
Overall, Hubstaff is a solid tool, but addressing these areas could make it even more user-friendly and adaptable for different types of teams.
How Much Does Hubstaff Cost?
Hubstaff offers several pricing tiers to suit different business sizes and needs. Here’s the breakdown:
1. Starter Plan
The Starter Plan costs $4.99 per user per month. It includes basic features such as time tracking, activity levels, limited screenshots, and basic reports. This is ideal for small teams that need essential time tracking and productivity tools.
2. Grow Plan
The Grow Plan is priced at $7.50 per user per month. This plan includes everything in the Starter Plan, plus additional features like project budgets, idle timeout, and task management. It’s a great fit for growing teams that need more advanced control over their time tracking and project workflows.
3. Team Plan
The Team Plan costs $10 per user per month and offers all the features from the Grow Plan, plus unlimited screenshots, app and URL tracking, payments and payroll, scheduling, attendance, and more integrations. This plan is perfect for larger teams that need more comprehensive workforce management.
4. Enterprise Plan
For $20 per user per month, the Enterprise Plan offers everything in the Team Plan with additional advanced features such as HIPAA compliance, SOC-2 Type II compliance, custom roles, and dedicated account support. It’s best suited for large organizations with specific compliance and support needs.
Each plan comes with a 14-day free trial, allowing you to explore the features before committing. Hubstaff also offers optional add-ons like additional screenshots, extended data retention, and task management starting at just a few dollars extra per user per month.
Summary of Ratings from Review Platforms
Hubstaff has received generally positive reviews across various platforms, with users highlighting its time-tracking and productivity management features. Here’s a breakdown of its performance:
- G2: Hubstaff holds a rating of 4.4/5, with users appreciating its ease of use for tracking time across different devices and its ability to automate payroll. Many find it effective for managing remote teams and keeping productivity on track.
- Capterra: Rated 4.6/5, Hubstaff is praised for its straightforward time tracking, project management capabilities, and seamless integrations with tools like Asana and Trello. Some users mention that costs can add up with add-ons.
- Trustpilot: Hubstaff scores 4.1/5 on Trustpilot. Users highlight the real-time tracking and reporting, though some have mentioned that the mobile app could benefit from more advanced features.
Overall, Hubstaff is rated well for its time-tracking capabilities, productivity insights, and ability to streamline team management, making it a solid choice for businesses with remote or distributed teams.
What’s My Final Verdict on Hubstaff?
After using Hubstaff, I’ve found it to be a reliable tool for tracking time, managing remote teams, and automating tasks like payroll. The ability to track time across devices, whether on desktop, mobile, or via GPS, really sets it apart from other tools. It integrates smoothly with project management platforms like Trello and Asana, which makes it a great fit for my workflow.
The productivity insights and reporting features provide a clear view of how my team is spending their time, which reduces the need for constant check-ins. However, the mobile app could benefit from some improvements, particularly for managers who need more advanced features on the go.
Although the cost can increase with added features, the core functionalities at the base price offer great value. Automating tasks such as payroll and invoicing saves me significant time, and being able to manage schedules and attendance in one place is a huge advantage.
Overall, if you are looking for a dependable time-tracking and team management tool that suits remote or hybrid teams, Hubstaff is a strong option. The 14-day free trial is a great way to see if it fits your business needs before committing.
Not sure if Hubstaff is the one? Explore our comparisons with Toggl Track, Memtime, and Xero to find the perfect match for your business.
FAQ
How do you submit manual time for Hubstaff?
To submit manual time in Hubstaff, go to the “Timesheets” section and click the “Add Time” button. From there, you can manually enter the hours worked, along with details like the project and task. This is helpful if you forget to track time or need to log hours retroactively.
How does Hubstaff work?
Hubstaff tracks time and productivity by running in the background while you work. It records time spent on tasks, takes optional screenshots, and tracks activity levels (like keyboard and mouse usage). It also integrates with tools for payroll, invoicing, and project management, automating administrative tasks for businesses.
Can Hubstaff detect auto clicker?
Yes, Hubstaff can detect unusual activity, including the use of auto clickers or other software designed to simulate activity. The platform tracks real productivity by monitoring actual keyboard and mouse activity, and it can flag suspicious behavior.
Can Hubstaff take screenshots of dual monitors?
Yes, Hubstaff can capture screenshots from dual monitors. If your team is using multiple screens, the software will take screenshots from all connected monitors, providing a complete view of work in progress.
Does Hubstaff record audio?
No, Hubstaff does not record audio. The platform focuses on tracking productivity, taking screenshots, and monitoring activity levels, but it does not engage in audio or video recording, ensuring user privacy is maintained.
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